IP FINANCIAL MANAGEMENT SERVICES
Vendor Payments
Managing IP vendor payments requires more than processing invoices.
HOW IT WORKS
From approved invoice to reconciled payment
The same sequence on every engagement, in your system, to your rules.
- 01
Payment run preparation
Approved agent and vendor invoices are grouped into payment runs.
- 02
Verification
Amounts, currencies and bank details are verified before release.
- 03
Payment
Payments are released through your process and remittances sent.
- 04
Reconciliation
Payments are reconciled to invoices and matters, with a clear audit trail.
What Vendor Payments does
IP work generates an endless flow of invoices from foreign associates, annuity providers, and other vendors, often in different currencies and tied to specific matters and deadlines. Paying invoices late risks the relationship; paying them unchecked risks overpaying.
Trexo’s team reduces the time required to manage this cumbersome process while ensuring invoices are paid accurately and on time. Our IP financial experts verify each vendor and foreign associate invoice against the matter and agreed fees, route it through your approval chain with deadline awareness, process payment in local currency with FX traceability, and reconcile the result back to your accounting system.
Key capabilities
Vendor and foreign associate invoice verification
Approval and payment coordination
Foreign currency payments
Payment confirmation and reconciliation
Vendor charge control
THE OUTCOME
What Vendor Payments changes
IP expertise behind every payment
Greater control over vendor spend
Fewer payment delays and exceptions
Less administrative work
IN THEIR WORDS
“Trexo Global has revolutionized our IP operations department. They go beyond being a service provider and are a true partner to Womble Bond. With Trexo’s help, we’ve been able to streamline IP administrative tasks across the practice group, which has resulted in lower costs, increased capacity, faster turnaround time, and fewer errors. I would urge any IP department which is looking to make their group more efficient to work with Trexo Global.”
Sherri Jarrell, Director of IP Operations
Womble Bond Dickinson (US) LLP
Who it’s for
- IP law firms
- Corporate IP teams
- Paralegal teams
- IP finance teams
- IP operations teams
COMMONLY ASKED QUESTIONS
About Vendor Payments
How does Trexo handle vendor and foreign associate payments?
Each invoice is verified against the matter and agreed fees, routed through your approval chain, paid in local currency, and reconciled back to your accounting system.
Can you pay foreign associates in local currency?
Yes. Payments are made in local currency with FX traceability, so the amount paid and the rate used are recorded.
Do you check vendor invoices before they are passed on to clients?
Yes. By combining IP and financial expertise, we check annuity provider and foreign associate charges against the underlying IP activity and the agreed fee before they are approved, which is where overcharges and duplicates are caught.
How are approvals handled?
Invoices move through your approval chain with deadline awareness, so time-critical payments such as renewals are not held up by routine sign-off.
Which accounting systems do you reconcile to?
Whichever system you already use. Confirmations and reconciliation entries are posted back there.
Why use humans over technology?
Technology is critical but lacks the ability to review exceptions, judgement, and accountability. With our blend of IP and financial acumen, we’re able to provide more than what technology alone can do.
Ready to talk about your portfolio?
Contact us and we will walk through your process, not a generic script.