IP FINANCIAL MANAGEMENT SERVICES
Client Billing
IP client billing is more complicated than simply generating invoices.
HOW IT WORKS
From time entry to paid invoice
The same sequence on every engagement, in your system, to your rules.
- 01
Capture
Time, fees and disbursements are captured against the right matter and client.
- 02
Invoice preparation
Invoices are prepared to each client’s billing guidelines and formats.
- 03
Review
Invoices are reviewed for accuracy and guideline compliance before they go out.
- 04
Issue and follow up
Invoices are issued through your systems and payments are tracked.
What Client Billing does
Patent and trademark matters generate a wide range of billable work, often across multiple attorneys, professionals, matters, and billing arrangements. Time must be captured against the correct matter while rates and task codes need to be applied correctly and invoices must meet each client’s specific billing requirements. When billing is managed manually, errors, rejected invoices, delayed payments, and administrative work can quickly add up.
Trexo manages the IP client billing process from time validation through payment reconciliation. Our team understands the IP work behind the charges, allowing us to validate time against matter records, apply client-specific billing requirements, manage the billing cycle, and follow up on outstanding balances. This gives IP teams a more consistent billing process while reducing the administrative burden on attorneys, paralegals, and finance staff.
Key capabilities
Time capture and matter validation
Client-specific billing
Billing review and submission
Payment follow up and reconciliation
Billing reporting and visibility
THE OUTCOME
What Client Billing changes
Fewer billing errors and rejections
Faster, more predictable cash flow
Less administrative work for IP and finance teams
Clearer billing visibility
IN THEIR WORDS
“Trexo Global has revolutionized our IP operations department. They go beyond being a service provider and are a true partner to Womble Bond. With Trexo’s help, we’ve been able to streamline IP administrative tasks across the practice group, which has resulted in lower costs, increased capacity, faster turnaround time, and fewer errors. I would urge any IP department which is looking to make their group more efficient to work with Trexo Global.”
Sherri Jarrell, Director of IP Operations
Womble Bond Dickinson (US) LLP
Who it’s for
- IP law firms
- Paralegal teams
- IP finance teams
- IP operations teams
COMMONLY ASKED QUESTIONS
About Client Billing
What does the client billing service do?
It validates time against matter records, generates invoices in line with client billing guidelines, follows up on unpaid bills, and posts and reconciles payments.
Do you follow our clients’ billing guidelines?
Yes. Invoices are generated to each client’s guidelines, including formats, rate cards and task codes where required.
How is time validated?
Time entries are checked against the matter record before they are billed, so work is billed to the right client and matter at the right rate.
Can we see billing performance?
Yes. Reports by client, matter and period show what has been billed, what is outstanding and what has been collected.
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