IP FINANCIAL MANAGEMENT SERVICES
Invoice Management
Managing IP invoices requires more than accounting.
HOW IT WORKS
From vendor invoice to recorded cost
The same sequence on every engagement, in your system, to your rules.
- 01
Receive
Agent and vendor invoices are received and logged against the matter.
- 02
Validate
Each invoice is checked against the instruction, fee schedule and official fees.
- 03
Approve
Validated invoices are routed for approval to your rules.
- 04
Record
Approved invoices are recorded in your accounting and IP systems.
What Invoice Management does
IP invoices bring together attorney time, official fees, foreign associate charges, filing costs, renewals, searches, translations, and other matter-related expenses. Each needs to be associated with the correct matter, client, and billing requirements. When this is handled manually, invoices can be delayed, charges can be missed or misclassified, and finance teams may spend time trying to understand the underlying IP work.
Trexo manages the IP invoice process from preparation through reconciliation. We prepare, review, and dispatch invoices on your billing cycle, ensuring every line is tied to the matter it belongs to. We also follow up on aged invoices under agreed escalation rules and reconcile the results against your accounting system. The result is a more reliable billing process without requiring your attorneys, paralegals, or finance team to become experts in the intersection of IP and finance.
Key capabilities
Invoice creation, review, and dispatch on your billing cycle
Matter-linked billing with itemized official fees, agent fees, disbursements, and service charges
Client billing guideline checks before dispatch
Follow-up on aged invoices with agreed escalation rules
Reconciliation against your accounting system
THE OUTCOME
What Invoice Management changes
Timely, accurate billing
Reduced administrative burden
IP expertise behind every invoice
Fewer billing errors and rejections
IN THEIR WORDS
“Trexo Global has revolutionized our IP operations department. They go beyond being a service provider and are a true partner to Womble Bond. With Trexo’s help, we’ve been able to streamline IP administrative tasks across the practice group, which has resulted in lower costs, increased capacity, faster turnaround time, and fewer errors. I would urge any IP department which is looking to make their group more efficient to work with Trexo Global.”
Sherri Jarrell, Director of IP Operations
Womble Bond Dickinson (US) LLP
Who it’s for
- IP law firms
- Corporate IP teams
- Paralegal teams
- IP finance teams
- IP operations teams
COMMONLY ASKED QUESTIONS
About Invoice Management
What does IP invoice management include?
Creating, reviewing and sending invoices on your billing cycle, following up on unpaid invoices, and reconciling them against your accounting system.
Can invoices be broken down by matter and cost type?
Yes. Each invoice is linked to its matter, with official fees, agent fees, disbursements and service charges itemized separately.
Do you check invoices against client billing guidelines?
Yes. Invoices are reviewed against the client’s billing guidelines before they are dispatched, which is where most rejections are avoided.
How are overdue invoices handled?
Aged invoices are followed up under escalation rules agreed with you, so nothing sits unchased and nothing is escalated without your approval.
Which accounting systems do you work with?
The service reconciles to the accounting system you already use. There is no requirement to change systems.
Ready to talk about your portfolio?
Contact us and we will walk through your process, not a generic script.